Link and Export to Proxibid

When you link Wavebid to your Proxibid account you gain the ability to do the following:

  • Export your catalog and photos directly to Proxibid servers.
  • Re-export as many time as needed when you update your catalog in Wavebid.
  • Import auction results directly from Proxibid servers into Wavebid.

The fastest way to do this is to have both Proxibid and Wavebid open in separate browser windows so you can switch back and forth with a minimum of trouble.

The linking process between Wavebid and Proxibid only needs to be done once; afterwards you only need to set the Proxibid Auction ID in the Wavebid Auction Settings page.

Obtain Proxibid Linking Data

This is done in your Proxibid account:

  1. Create an auction.
  2. Go to the Bulk Loader page and select the appropriate catalog from the dropdown menu.
  3. Click the Get Wavebid Linking Information link at the bottom of the page.
  4. The page will then load your Company ID, your Auction ID, and your Token.
  5. Copy all three pieces of information.

Link Wavebid to Proxibid

This is done in Wavebid by a user with admin account authorities:

  1. From the Dashboard, go to My Links > Company > Cataloging Settings > Export.
  2. In the Select an Export Format dropdown choose Proxibid.
  3. Type in the Company ID you obtained from Proxibid.
  4. For Remote Password for Catalog Upload paste the token.
  5. Click the Save button on the top right corner of the page.

Configure Auction

This process needs to be repeated for every auction that will be exported to Proxibid.

  1. From the Dashboard, go to Auction > Edit Settings.
  2. In the Auction Attributes tab change the Auction Software drop-down to Proxibid.
  3. In the Proxibid Auction ID box, type in the Auction ID number you obtained from Proxibid.
    • If you have already used this Auction ID on a different Wavebid auction, you will receive an error message
  4. Click Save on the top right corner of the page.

Export Auction

  1. From the Dashboard, go to Auction > Export Auction
  2. Double-check your export options:
    • Lot Options: Select which lots you'd like to export:  All or a Range of Lots
      • All Lots: This will export all lots in your auction.  Any lots that were previously exported to Proxibid that are no-longer part of this auction will be deleted.
      • Lot Range:  This will export a subset of lots that you define.  This will NOT delete any lots that may have been previously exported that are no longer part of this auction.  Example:  1-300, 350 - 400, 404, 408.
        • Use commas between ranges or individual lots.  Do not use this feature if you use SPACES or Commas in your lot numbers as the system won't be able to parse the data as you might expect and could result in lots being exported that you didn't intend.
    • Catalog Options: Make sure Generate Catalog is checked, Data Mapping should be “Proxibid”, and Save as .CSV is checked.
    • Photo Options: Make sure Zip Photos is checked and New Photos Only is not checked. You can enable the other options if needed.
  3. Click Export Auction.
  4. Go to the Export Monitor page to ensure your catalog has successfully been imported (this may take a few minutes)
    • If your auction on the marketplace already has pre-bids, you will not be able to delete lots from Wavebid in an attempt to delete them from Proxibid on future exports.  If you need to make last Delete Lots to your Proxibid catalog once it has started receiving pre-bids, you should do this action directly with Proxibid.  NOTE: You can still add new lots and update existing lots, but deletions should occur in Proxibid if you've started collecting pre-bids.

Depending on the size of your catalog file and how many photos you have within each lot the export process can take up to 15 minutes, with Wavebid creating two files:

  • A CSV containing your entire catalog of lots.
  • A ZIP file containing all your photos.

You can view the progress of the file creation through the Export Monitor; once the CSV has been posted the catalog will immediately become available on Proxibid even if the pictures aren’t transferred yet. After they’re created you can download them from two panels located on the Export Auction page:

  • Previous Catalogs: Download the CSV generated by Wavebid.
  • Previous Photos: Download the ZIP file containing the photos, with filenames matching those of your lots.

Special Considerations

Even though Wavebid creates both the CSV and ZIP the information is transferred through an Application Programming Interface (API) which enables the ability to push the data quickly and efficiently, but this requires using the default Proxibid data mapping. If you choose to use a custom mapping, there is a risk not all of the lot information will be transferred over. This is what allows us to transfer not only the descriptions and lot attributes like quantity, location, seller, etc, but also the photos.

During the export, both of these will be transferred to Proxibid; please allow their service time to process and create the lots in their servers. Should any pictures be missing from your lots in Proxibid, we do have a procedure to resolve this issue.

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