Manually Import Maxanet Auction Results

The process for manually importing sales data from Maxanet is pretty simple. We need to get two separate files which between them contain all the information Wavebid needs in order to process your accounting data for your auction.

Obtain Data from Maxanet

Buyer Data

This is the first file we'll obtain:

  1. On the Maxanet website, go to Online Bidding Tools > Bidder Reports > All Winning Bidders.
  2. Click on the Download button.
  3. Once the page loads you will be seeing the raw tabulated data for of your bidders. Copy all of this text and paste it into a notepad window or simple text editor of choice.
  4. Save your file.

Sale Info

  1. On your Maxanet website, go to Online Bidding Tools > View Winning Bids.
  2. At the top of the page click on the Download link.
  3. When the page loads you will be seeing the raw tabulated data for your auction. Copy all of this text and paste it into a notepad window or simple text editor of choice.
  4. Save your file.

Import Data into Wavebid

Buyer Data

  1. From the Dashboard, go to the auction workspace you with to upload the information to.
  2. Go to Accounting > Import Buyers
  3. Once you're in the Person Import page:
    • Make sure there is a checkmark on Has header row?.
    • Set the delimiter to PIPE.
    • Find the file on your computer and upload it to Wavebid.
  4. Map your columns as needed. The most important columns to map are:
    • email : Email
    • first : First Name
    • last : Last Name
    All other columns are optional but we recommend you map them as they will let you obtain more information about your customers that will be stored in the database, leading to less duplicates.
  5. Once your mapping is set scroll down to the bottom of the page and click Import to have the information be written to the database. If there are any errors during the import process you will get a notification letting you know.

This process will Check-In your Buyers into the auction.

Sale Data

  1. From the Dashboard, go to the auction workspace.
  2. Go to Accounting > Import Sale Info.
  3. Once you're in the Person Import page:
    • Make sure there is a checkmark on Has header row?.
    • Set the delimiter to PIPE.
    • Find the file on your computer and upload it to Wavebid.
  4. Map your columns as needed. The required columns to map are:
    • item : Lot #
    • max : Selling Price
    • bidder : Bidder Number
    All other columns are optional.
  5. Once your mapping is set scroll down to the bottom of the page and click Import to have the information be written to the database. If there are any errors during the import process you will get a notification letting you know.

One common error is when you have $ or , (comma) characters within amounts. Make sure to remove them or your import will fail.

This process will create the invoices for the sold lots of the auction.

Once those steps are complete, you should see all of your invoices populated with info and ready for check-out!

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